PURPOSE OF PROCESSING |
TYPE OF PERSONAL DATA |
LEGAL BASIS FOR PROCESSING |
To enable us to provide you with access to a Multilaw account via our Website or App.
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Your name, job title, qualification, organisation, team, business address, work phone number, work email address and role in connection to Multilaw.
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Legitimate interests – to enable us to provide services to you as personnel of a Member Firm.
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To install the App.
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The technical information mentioned above.
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Consent
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To provide our Referral system to Member Firms.
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Referrer details including: name; job title; qualification; practice area, organisation (which will be a Multilaw Member Firm), number of referrals made. Receiver details including: name; job title; qualification; organisation (which will be a Multilaw Member Firm), number of referrals received. Name of person who recorded the referral and who last updated the referral.
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Legitimate interests – to enable us to provide referral services to our Member Firms.
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To enable us to process an initial enquiry made by you.
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Your name, title, address, telephone number, mobile phone number, email address, organisation details (if applicable) and details of the enquiry.
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Legitimate interests – to enable us to respond to your enquiry.
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To enable us to process a booking request made on your behalf by a Member Firm or other organisation and book you onto a Multilaw event.
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Your name, title, address, telephone number, mobile phone number, email address, organisation details (if applicable).
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Legitimate interests – to enable us to perform a contract with your organisation relating to your attendance at a Multilaw event.
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To book accommodation for you in relation to a Multilaw event which may include disclosing your details to the accommodation provider.
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Your name, title, address, telephone number, mobile phone number, email address, passport details, dates of attendance, payment details.
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Legitimate interests – to enable us to perform a contract with your organisation relating to your attendance at a Multilaw event.
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To provide you with refreshments during a Multilaw event.
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Your name, details of the Multilaw event and any relevant dietary requirements (for example, request for gluten free refreshments) and information about relevant allergies.
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Consent.
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To provide you access to a Multilaw event relating to your access needs.
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Your name, details of the Multilaw event and any relevant access requirements.
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Consent.
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To facilitate your attendance at a Multilaw event, including networking at the event.
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Your name, title, address, telephone number, email address, organisation details.
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Legitimate interests – to facilitate networking at Multilaw events, including by publishing a delegate list and contact details to enable attendees to more easily contact each other.
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To process payment for charitable donations.
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Your name, title, address, firm name (if applicable), email address, payment details.
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Legitimate interests – to process payment that you have chosen to give to a charitable institution.
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To process payments for the provision of Multilaw services including attending events.
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Bank, credit or debit card details.
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Performance of a contract if you pay for attending the Multilaw event or legitimate interest (i.e. to allow us to perform our contract with your organisation) if your organisation is paying for the Multilaw event.
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To publish photos and video taken during a Multilaw event on social media, promotional materials our Website and/or App.
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Photographs and videos taken of you in the background or as the subject.
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Legitimate interests – to facilitate networking and as a way to promote the event, the interests of Multilaw and Multilaw Member Firms.
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In the course of managing our social media channels such as our LinkedIn or X.
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Your contact details (your LinkedIn or XID if applicable) and the technical information as mentioned above.
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Legitimate interest - to allow us to interact with you over social media and to promote our network.
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To deal with any complaints or concerns you have raised or to process any feedback received.
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Your name, title, address, telephone number, mobile phone number, email address, organisation details (if applicable) and details of the complaint raised or feedback received.
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Legitimate interests – to enable us to improve our services.
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To manage our relationship with you, including;
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dealing with any enquiries, correspondence, concerns or complaints you have raised with us;
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notifying you about changes to our Website or App terms and conditions and privacy policy;
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to interact with you through social media; or
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asking you to leave a review or take a survey.
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Your name, email address, address, work address, demographic information, opinion and information about any topics being surveyed or questions, concerns or issues you have raised.
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Performance of a contract and our legitimate interest – to enable us to keep our records updated and to better understand those who use our services (including Member Firms).
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To include you on our Website or App as a person associated to a Member Firm.
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Your name, email address, work address, qualifications, area of practice, job title, telephone number (incl. mobile number), fax number, languages spoken, social media handles, photograph of you, Multilaw Committees you have joined, and any other data provided by you or your Member Firm.
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Legitimate interests – to provide details of Member Firm personnel for the purpose of furthering our services of providing a global network.
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If you are not personnel of a Multilaw Member Firm, for example if you are a member of Multilaw Connect:
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To send you newsletters or other communications or invitations (which may contain content from a Member Firm) directly.
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To disclose your details to Multilaw Member Firms in which you have expressed an interest for those Member Firms to contact you with their marketing updates or to discuss services provided by that Member Firms.
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First and last name, company, country where located and email address.
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Consent.
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If you are personnel of a Multilaw Member Firm:
To provide you with marketing communications, for example, newsletters, updates and notifications, relating to Multilaw and its Member Firms, where you have registered as part of a Multilaw practice group or initiative.
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Your name, email address, work address, details of your organisation, qualifications, area of practice, job title, Multilaw Committees you have joined, and any other data provided by you or your Member Firm (if applicable).
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Legitimate interests – in engaging with you and your Member Firm to promote visibility of the Multilaw network;
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If you are a Member Firm contact partner, or office holder or committee member with Multilaw (for example, through chairing a practice group, participating in Multilaw’s appraisal committee, or a member of Multilaw’s executive committee or board) to contact you in relation to your role and to promote your firm’s membership of Multilaw by providing your details as a contact point for your firm in Multilaw’s printed and online directories.
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Your personal contact details, your opinions relevant to the role you fulfil for Multilaw and information relating to the role you fulfil for Member Firms and your attendance at meetings or calls.
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Legitimate interests – in engaging with you in relation to the role you fulfil for Multilaw and keeping records for Multilaw’s organisational purposes.
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If you are Multilaw Member Firm personnel, any details of feedback, relating to the services you provide that Multilaw has received which relates to you, including as part of the Multilaw appraisal process of Member Firms.
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Your personal contact details, your opinions relevant to the role you fulfil for Multilaw and information relating to the role you fulfil for Member Firms and your attendance at meetings or calls.
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Legitimate interests – maintaining quality control within Multilaw firms in seeking and receiving feedback, and carrying out an appraisal process.
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If Multilaw is carrying out market research and/or recruitment
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Publicly available information about you from the internet / information your firm might supply about you during the course of any recruitment discussions / applications
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Legitimate interest – to obtain market insight using publicly available research information; to carry out recruitment activities
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As part of our efforts to keep the Website and App safe and secure.
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Your personal contact details and the technical information mentioned above.
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Legitimate interest – to improve and ensure the safety of the Website and App.
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To compile reports (which do not personally identify you) of the usage of the Website and App.
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The technical information mentioned above.
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Legitimate interest – to improve the Website and App.
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To ensure that content on the Website and App is presented in the most effective manner for you and for your device.
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The technical information mentioned above.
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Legitimate interest – to improve the Website and App.
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To use data analytics to improve our Website, App, products/services, marketing, customer relationships and experiences.
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The technical information mentioned above.
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Legitimate interest – to understand our Website and App visitors better, keep the Website and App updated and relevant and to develop our network and to inform our marketing strategy.
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To allow you or your organisation to supply goods and/or services to Multilaw.
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Name, email address, work address, details of your organisation.
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Performance of a contract.
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